Yotomations LLC

BACKGROUND

Please describe your company and position.

I am the Product Specialist of FixForm

Describe what your company does in a single sentence.

At FixForm, we're turning buildings into better places, one smart report at a time. Our intuitive platform transforms facility management from a daily hassle into a seamless, team-powered experience.

Users scan a QR code, report an issue in seconds, and FixForm takes care of the rest: prioritizing tasks, centralizing communication, and keeping everything running smoothly. No paperwork. No chaos. Just clean, functional, welcoming spaces for everyone who steps through the door.

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Yotomations LLC to accomplish?

• Implement AI-driven automation to streamline FixForm’s internal workflows and reduce manual processing time.
• Integrate intelligent task management to improve tracking and resolution of maintenance issues.
• Enhance overall operational efficiency and data accuracy across our platform through AI solutions.

SOLUTION

How did you find Yotomations LLC?

• Online Search
• Referral

Why did you select Yotomations LLC over others?

• Good value for cost
• Referred to me

How many teammates from Yotomations LLC were assigned to this project?

2-5 Employees

Describe the scope of work in detail. Please include a summary of key deliverables.

Yotomations LLC was engaged to design, implement, and optimize AI-driven automation solutions for FixForm’s facility management platform. The project focused on streamlining internal workflows, improving task tracking, and enhancing operational efficiency. Key deliverables included:

1. AI Workflow Automation: Development of intelligent automation pipelines to handle routine maintenance requests, issue tracking, and task assignment, significantly reducing manual intervention.
2. CRM & System Integration: Seamless integration of FixForm’s platform with existing CRM and SaaS systems to centralize operations and ensure real-time data accuracy.
3. Process Optimization: Review and redesign of internal operational workflows to identify bottlenecks, improve efficiency, and enable scalable automation.
4. Consulting & Strategy: Guidance on best practices for implementing AI automation and long-term workflow improvements, including measurable KPIs for tracking project success.
5. Documentation & Reporting: Comprehensive documentation of automated processes, workflows, and integration points, along with reporting tools to monitor efficiency gains and error reduction.

Overall, Yotomations delivered a fully functional AI automation system that improved operational efficiency, reduced manual workload, and enhanced the accuracy and responsiveness of FixForm’s platform.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

Measurable Outcomes:

1. Reduced Manual Workload: Automated workflows decreased manual processing of maintenance requests by approximately 60%, freeing staff to focus on higher-value tasks.
2. Faster Issue Resolution: Average resolution time for maintenance tasks improved by 40%, thanks to automated task assignment and tracking.
3. Improved Data Accuracy: Integration with FixForm’s CRM and SaaS systems ensured real-time, error-free data capture across operations.
4. Enhanced Operational Efficiency: Overall process efficiency increased, allowing FixForm to handle more maintenance requests without increasing headcount.
5. Scalability: The AI-driven system provided a foundation to scale operations to additional facilities without major increases in manual oversight.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Yotomations LLC demonstrated strong and organized project management throughout the AI automation project. They maintained clear timelines and consistently delivered milestones on schedule. Communication was prompt and proactive  they quickly responded to questions, adapted to changes in requirements, and provided regular updates on progress. Their approach ensured that the project stayed on track and aligned with FixForm’s objectives, while also providing guidance on best practices for AI automation and workflow optimization.

What was your primary form of communication with Yotomations LLC?

• Virtual Meeting
• Email or Messaging App

What did you find most impressive or unique about this company?

What stood out about Yotomations LLC was their expertise in AI-driven automation combined with practical workflow implementation. They not only delivered a technically robust solution but also tailored it to FixForm’s specific operational needs, providing actionable guidance and insights throughout the project. Their responsiveness, problem-solving skills, and ability to translate complex AI concepts into practical, scalable solutions made them a standout partner.

Big shoutout to Koby, he was always ready to help at all time.

Are there any areas for improvement or something Yotomations LLC could have done differently?

Yotomations LLC performed exceptionally well throughout the project. A minor area for enhancement could be offering additional tips or optional training materials for new team members to get up to speed even faster. This would be a small addition to an already excellent service and would further enhance the user experience.

BACKGROUND

Please describe your company and position.

I am the AI specialist of Koby The Ai Guy

Describe what your company does in a single sentence.

Ai & Automations

OPPORTUNITY / CHALLENGE

What specific goals or objectives did you hire Yotomations LLC to accomplish?

• Improve lead response time and handling through AI-driven automation
• Streamline CRM and internal workflows to reduce manual work
• Build scalable, reliable systems using n8n and GoHighLevel that support growth

SOLUTION

How did you find Yotomations LLC?

Referral

Why did you select Yotomations LLC over others?

• Close to my geographic location
• Great culture fit
• Good value for cost

How many teammates from Yotomations LLC were assigned to this project?

1 Employee

Describe the scope of work in detail. Please include a summary of key deliverables.

We hired Yotomations LLC to design and implement AI-driven automation workflows that would improve lead response time, streamline CRM operations, and reduce manual work across our sales and customer intake processes. The goal was to build scalable, reliable automations using n8n and GoHighLevel that could support growth without adding headcount.

RESULTS & FEEDBACK

What were the measurable outcomes from the project that demonstrate progress or success?

The project improved lead response speed, reduced manual work through automation, and increased consistency and visibility in CRM workflows, enabling the team to operate more efficiently without adding headcount.

Describe their project management. Did they deliver items on time? How did they respond to your needs?

Yotomations managed the project efficiently, delivered milestones on time, and communicated clearly throughout. They were responsive to our needs, adapted quickly to feedback, and proactively suggested improvements to ensure the solution met our goals.

What was your primary form of communication with Yotomations LLC?

Virtual Meeting

What did you find most impressive or unique about this company?

Their operator-first mindset and deep hands-on automation expertise stand out. Yotomations focused on practical, scalable solutions using n8n and GoHighLevel, and consistently prioritized real business outcomes over hype.

Are there any areas for improvement or something Yotomations LLC could have done differently?

No major areas for improvement. Communication was clear, expectations were well managed, and deliverables met our needs. Any minor adjustments were handled quickly and professionally during the project.